PURCHASING ASSISTANT

Key Responsibilities

1. Procurement & Sourcing

• Assist in sourcing raw materials, ingredients, packaging, and other supplies for food production.
• Obtain and compare quotations from multiple suppliers to ensure cost-effectiveness.

2. Purchase Order (PO) Processing

• Prepare and issue purchase orders (POs) in ERP
• Track and follow up on order confirmations, shipments, and expected delivery timelines.
• Coordinate with suppliers to resolve any order discrepancies, delays, or quality issues.

3. Supplier & Vendor Management

• Maintain an updated database of approved suppliers, including certifications and compliance documents.

4. Inventory & Stock Coordination

• Work closely with the inventory and warehouse teams to monitor stock levels and prevent shortages.
• Assist in managing minimum order quantities (MOQs) and safety stock levels to ensure smooth production.
• System Item Code Management (Uploading Images, Code Creation)

5. Compliance & Documentation

• Maintain proper documentation of purchase records, supplier contracts, and certifications.
• Assist in internal and external audits related to procurement.

6. Cost Control & Reporting

• Generate reports on purchase trends, supplier performance, and cost analysis.

Key Skills & Requirements

• Experience in procurement, preferably in food manufacturing or FMCG.
• Familiarity with Microsoft Navision
• Strong negotiation and communication skills
• Strong in Excel
• Attention to detail and ability to manage multiple orders and deadlines.