Purchasing Assistant

Key Responsibilities:

• Assist in sourcing suppliers and obtaining quotes for materials, supplies, or services.
• Process purchase orders and maintain accurate records in procurement systems.
• Track the status of orders and ensure timely delivery of goods.
• Liaise with vendors to confirm order details, negotiate pricing, and resolve delivery or quality issues.
• Maintain accurate and up-to-date supplier and product information.
• Monitor inventory levels and coordinate with the warehouse or inventory team.
• Prepare and maintain purchasing reports, documentation, and filing systems.
• Support invoice reconciliation and liaise with accounts payable as needed.
• Ensure compliance with company policies and procurement standards.

Qualifications:

• Education: High School Diploma or equivalent; Associate's or Bachelor's degree in Business Administration, Supply Chain, or related field preferred.
• Experience: 13 years of relevant experience in a purchasing or administrative support role.

Skills and Competencies:

• Strong organizational and time management skills
• Attention to detail and accuracy
• Good written and verbal communication skills
• Proficiency in Microsoft Office (especially Excel); experience with ERP or procurement systems is a plus
• Ability to handle multiple tasks and work under pressure
• Strong negotiation and vendor management skills (preferred)