Purchasing & Administrative Executive

Main Purchasing Duties (Building Materials & Maintenance)

• Sourcing new suppliers, sending inquiries and obtaining quotes from various supplier/subcontractors

• Evaluate competing quotes and negotiate with supplier for best prices

• Generate purchase order / delivery instruction

• Co-ordinate with supplier / site supervisor for delivery

• Servicing contracts and replacement or repair of machines relating to commercial buildings

• Maintaining contracts & coordination with outsourced security and cleaning agencies

Office & Event Support

• Make sure meeting rooms are tidy, set up, and ready with everything needed before a meeting starts.

• Purchase of office & pantry supplies

• Source miscellaneous items ranging from office pantry staples to items for ad-hoc events

• Help with other simple office or admin tasks when needed.

Job Requirements

• Minimum 1 year of relevant experience in administration or procurement.

• Proficient in Microsoft Office (Excel, Word, PowerPoint).

• Experienced in navigating digital marketplaces like Shopee and Taobao for ad-hoc sourcing

• Good interpersonal skills and a collaborative approach to teamwork.