Purchasing & Administrative Assistant

About the Role

Ventas Bio is a Singapore-based biomedical company operating under an ISO 13485 quality management system. We are looking for a Purchasing & Administrative Assistant to support our purchasing and order-processing function and help ensure smooth, continuous coverage across the week. You will handle day-to-day purchasing, liaise with both vendors and customers, and coordinate deliveries and freight, working as part of a team.

What You Will Do

. Prepare requests for quotation (RFQs), compare supplier quotes, and raise purchase orders (POs).

. Follow up with vendors to confirm pricing and delivery, and resolve any discrepancies.

. Liaise with customers on orders, deliveries, and enquiries by phone and email.

. Prepare customer invoices, delivery orders, and related shipping documentation.

. Arrange local last-mile deliveries and coordinate domestic and international freight with forwarders and couriers.

. Receive and check incoming goods, update inventory records, and monitor stock replenishment.

. Maintain accurate purchasing, sales, and shipping records and provide general administrative support.

. Assist in office administration tasks.

. Ad hoc duties as assigned.

What We Are Looking For

. Minimum Diploma or Degree preferably in Business, Supply Chain, Logistics, or a related field.

. 1-3 years of experience in purchasing, procurement, order processing, administration, or shipping/logistics.

. Familiarity with purchasing documents (RFQ, PO, invoice, delivery order) and shipping/freight documentation.

. Proficient in Microsoft Office (Word, Excel, Outlook) experience with ERP or inventory systems is a plus.

. Organised, detail-oriented, and a reliable team player with good communication skills.

. Experience in a manufacturing or regulated (e.g., medical device / ISO 13485) environment is an advantage.

What WeOffer

. A full-time role (5-day work week no shift work).

. On-the-job training and the opportunity to learn the full procurement and logistics cycle.

. A supportive, respectful, and collaborative work environment.

We regret that only shortlisted candidates will be notified.