Purchaser (Provision)

Position Summary

Purchaser is responsible for Job order, Supply Planning, Management and administration of Client requirement. The role ensures vessels are received for All item in time and competent communication with crew.

In Addition, the position supports Team target to bring sales and cost management by maintaining accurate performance date with registered vendor. While also implementing JD and development strategies in coordination with management

Key Responsibility

1.Preparing quotation in 24hrs

- Receive email enquiry by email and reply in 1 hrs with Official reply manner

- Check stock and prepare quotation in SGD / USD

- Any non stock item, Please indicate with Remarks & available lead time

- Any offer item, please indicate Product details and order lead time

- Check terms & condition before sending quotation

2. Personal quotation (Priority)

- Send it to Korean staff to quote in Excel

- Check Delivery time and indicate if it is ONLINE order

- Send email to master for this quotation first for order

3. Communication with Master by Email & SNS & CALL

- Reply email to master in 1hr for enquiry reply

- Email reply purpose is to confirm email receipt. Reply for confirmation of email first

- Check ETA / Agency details / Crew list with master

- Once quotation is submitted, Contact master by email to follow up DAILY

- If Order is failed, contact master for reason by phone call

- If need sales PIC assistance to get order, contact Sales for assistance

4. REPORT

- Every step of job procedure, Make sure to follow up with Manual.

- If Manual is not clear, Approach Leader, not colleague to clear instruction

- Meeting arrangement needs to get approval before arrange by Team leader

- Daily work report should be reported to Team leader before leave office

5. Job order documents

- Once order is confirmed, Issue SO / PO within 24hrs with Assistance

- If need to delay, need to get approval from Leader

- PO should be sent out to vendor at same date

- PO should be notified with vendor, If not, PO has not sent to vendor officially

- Stock checking daily and report to Master by email for status

- Check outside purchase status and replace purchase place or item in time DAILY

- Once order is placed by master, All item should be purchased and inform master 2 days in advance for non stock item

- Make sure with master to understand NON stock item

- Check ETA with master directly by email or SNS and issue invoice 1 days before ETA

- Check assigned boarding officer and pass bag to them with special attendance like hand carry item or CTM or..

6. Completion of supply

- Check Bag & Cash payment whether It is correct amount or not

- Submit Supply done report in 24hrs to leader (for KPI)

- Submit Accident report if there is some issue to leader (for KPI)

- Settle document processing for PAYMENT

7. Additional order

- Check with master for additional order 2 days before and make sure all in order

- Communicate with master in manner

8. Extra Cost

- Should be issued before arrangement like boat & truck & care off

- Make sure P/L accurate with extra cost

9. Feed back follow up

- Send email 1 / 3 days after supply done to master for feedback

- This Feedback will be affected to personal KPI

10. Account closing

- Submit All vendor invoice with SOA by next month 510th

- Any issue for amount & missing, settle with responsibility

11. Responsibility

- Full responsibility for 100% supply & Feedback & Account closing with account team

- Communicate with client for efficient purchase for next purchase