Position Summary
The Purchaser is responsible for executing and supporting the procurement of goods and services to meet the operational and laboratory needs of the company. This role emphasizes accuracy in purchase order processing, verification of deliveries, and maintenance of purchasing records, while also supporting supplier evaluation, compliance, and reporting requirements as outlined in company SOPs.
Key Responsibilities
Purchasing Operations
- Process approved Purchase Requisitions (PRs) and issue Purchase Orders (POs) accurately and on time.
- Ensure POs reflect correct specifications, quantities, prices, delivery timelines, and coding by department.
- Coordinate with suppliers to confirm order acceptance, delivery dates, and any changes required.
- Support the replenishment of consumables when stock levels fall below minimum thresholds.
Receiving & Verification Support
- Work closely with Receiving Personnel to ensure materials delivered match the PO and Delivery Order (DO) in terms of quantity, description, expiry (if applicable), and condition.
- Document and escalate discrepancies, ensuring non-conforming materials are segregated and Corrective Action Procedures (CAP) are initiated.
- Collect endorsed DOs, invoices, and related documents, and forward them to Finance for timely payment processing.
Supplier Coordination & Compliance
- Request and collect supplier quotations (where applicable) in accordance with the Three-Bid Rule and company guidelines.
- Assist in evaluating quotations using PQDSC criteria (Price, Quality, Delivery, Service, Compliance).
- Maintain supplier records and ensure only Approved Suppliers (ASL) are used in the purchasing process.
- Uphold confidentiality, fairness, and ethical standards in all supplier interactions.
Documentation & Record Keeping
- Maintain organized records of PRs, quotations, POs, DOs, invoices, contracts, and corrective action reports for traceability and audits.
- Ensure all documents are complete, endorsed, and filed in compliance with company SOPs and quality management systems.
- Support audits and reviews by ensuring purchasing records are readily available and accurate.
Performance Monitoring & Continuous Improvement
- Support tracking of Key Performance Indicators (KPIs), including:
- Purchase order cycle time (PR to PO issuance)
- Supplier on-time delivery (OTD)
- Accuracy of orders delivered
- Provide input on recurring supplier or process issues and recommend improvements to strengthen purchasing efficiency.
Qualifications & Skills
- Diploma in Procurement, Supply Chain, Logistics, or related field.
- At least 2 years experience in purchasing or procurement, preferably in laboratory, healthcare, or related industries.
- Familiarity with purchasing workflows, supplier coordination, and inventory replenishment.
- Knowledge of QA/QC processes, corrective action handling, and compliance requirements is an advantage.
- Strong attention to detail and accuracy in handling orders and documents.
- Proficient in Microsoft Office and procurement systems.
- Good communication and coordination skills with internal teams and suppliers.
Key Attributes
- Integrity and commitment to ethical purchasing.
- Organized and detail-oriented, with strong record-keeping discipline.
- Collaborative and service-oriented, supporting smooth operations across departments.
- Able to manage multiple orders and deadlines efficiently.
Work Schedule
Workweek: 5.5-days
Monday to Friday: 8.30 am to 5.00 pm
Saturday: 8.30 am to 1.00 pm
Use of Personal Data in Recruitment Process
We collect and use your personal data (e.g., name, contact info, resume) to process your job application.
Your data is shared with relevant personnel and protected with security measures.
By applying, applicants consent to the stated collection, use, and disclosure of their personal information.
