property executive (Tampines)

Job Description & Requirements

LOCATION: Tampines/ Loyang

Key Duties and Responsibilities

As an Executive, , you will provide end-to-end administrative and soft facilities management support to ensure smooth daily operations at the Data Centre (DC).

. Manage the online financial system for Purchase Requests (PR), Purchase Orders (PO), goods receipt, delivery orders and service reports.

. Track and follow up on PR/PO approvals, ensuring compliance with procurement policies and procedures.

. Maintain and regularly audit operational trackers to ensure data integrity and accuracy.

. Oversee office equipment, furniture, and pantry supplies, replenishment, and maintenance.

. Liaise with vendors for soft facilities services such as cleaning, pest control, maintaining vending machines, and dust mats conduct periodic site checks to ensure cleanliness and order

. Coordinate logistics for meetings, including room bookings, equipment setup, catering arrangements, and visitor or VIP access.

. Maintain and update staff movement records, emergency contact lists.

inventory listings, telephone directories, and

. Support staff onboarding, exit clearance, and dissemination of company announcements.

. Assist in emergency preparedness activities, including maintenance of First Aid and AED supplies, and support fire drills or response exercises.

. Organize and support team bonding events, staff engagement activities, and festive decorations.

. Take minutes during meetings and provide administrative support for management and workgroup sessions.

. Provide backup support to the Manager during periods of absence.

. Assist with and engage in various ad-hoc projects and assignments as needed.

Requirement

. Diploma in Business, Office Administration or equivalent.

. Minimum 3 years of relevant working experience, preferably in in office administration, procurement, real estate/property management, or soft facilities management (e.g., WSH, pest control).

. Good time management, independent and able to work efficiently in a fast-paced environment.

. Proficient in MS Office applications, including Outlook, Excel, Word & PowerPoint.

. Knowledge in SAP is an advantage.

. A good team player with strong communication and interpersonal skills