We are seeking a highly organized and detail-oriented Architectural Project Secretary to provide comprehensive administrative support to our Principal Architect and project teams. This role is crucial for ensuring the smooth and efficient operation of our project workflow and office administration.
Key Responsibilities
- Project Documentation Management: Maintain and organize all project-related files, drawings, contracts, tender documents, and correspondence (both physical and digital).
- Administrative Support: Manage the Principal Architect's schedule, coordinate meetings, prepare meeting materials, and handle general office correspondence.
- Communication Hub: Act as the main point of contact for external parties, including clients, consultants, contractors, and government agencies (such as URA, JTC, and BCA).
- Submission & Compliance: Assist in the preparation, formatting, and submission of project documents to various authorities and clients, ensuring all deadlines are met.
- Finance Support: Assist with processing invoices, expense reports, and vendor documentation as required for project-related expenses.
Requirements
- Proven experience in a secretarial or administrative role, preferably within an architectural, engineering, or construction-related environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with document management systems.
- Excellent organizational skills with a keen attention to detail and a high level of accuracy.
- post a Singapore Driving license
