Job Overview

The Project Planner cum Document Controller will be responsible for planning, scheduling, progress monitoring, and document control management for a large-scale LTA project. The role requires strong expertise in Primavera P6, programme control, and structured document management, ensuring alignment with LTA requirements, contractual obligations, and project delivery timelines.

Key Responsibilities

1. Project Planning & Scheduling

• Develop, maintain, and update the Master Project Schedule using Oracle Primavera P6.
• Identify critical path, key milestones, and interface dependencies across civil, structural, M&E, solar, and related disciplines.
• Ensure project schedules comply with LTA requirements and contractual obligations.
• Forecast potential delays, conduct impact analysis, and propose mitigation and recovery plans.

2. Progress Monitoring & Reporting

• Prepare weekly and monthly progress reports, dashboards, and schedule variance analysis.
• Track progress against approved baselines and monitor submissions from contractors and subcontractors.
• Analyse productivity rates, resource loading, and schedule performance indicators.
• Present planning updates and key insights to Senior Project Manager and stakeholders.

3. Coordination & Stakeholder Management

• Work closely with Project Manager, BIM Manager, Design Team, and Site Teams to align planning with site execution.
• Coordinate with subcontractors and suppliers to integrate their schedules into the overall master programme.
• Participate in coordination meetings and interface discussions to resolve planning and sequencing conflicts.

4. Risk & Claims Support

• Identify schedule risks and conduct risk and impact assessments.
• Develop mitigation, acceleration, and recovery strategies.
• Support Extension of Time (EOT) claims, delay analysis, and contractual planning matters.

5. Document Control Management

• Establish and maintain a robust document control system in accordance with LTA and project requirements.
• Manage the submission, tracking, distribution, and filing of drawings, technical documents, correspondences, and reports.
• Ensure proper version control, document numbering, and revision tracking across all project documentation.
• Coordinate with internal teams and external stakeholders to ensure timely submission and approval of documents.
• Maintain accurate records of transmittals, submissions, approvals, and document logs for audit and traceability.

6. Compliance & Reporting

• Ensure all planning and document control processes comply with project specifications, LTA standards, and contractual requirements.
• Maintain proper documentation for audits, reviews, and project reporting.
• Support preparation of project reports, dashboards, and management updates.

Requirements

Qualifications

• Degree or Diploma in Engineering, Construction Management, or related field
• PMP Certification preferred
• Certification in planning/scheduling or document control is an advantage

Experience

• Minimum 5-8 years of experience in project planning and/or document control, preferably in LTA or infrastructure projects
• Strong hands-on experience with Oracle Primavera P6 (mandatory)
• Experience in managing multi-disciplinary engineering projects

Skills & Competencies

• Strong analytical and problem-solving skills
• Excellent organisational and documentation management capabilities
• Proficient in Primavera P6, Excel, MS Project, and document control systems
• Strong communication and coordination skills across stakeholders
• Ability to manage large data sets and maintain structured documentation