Overview:
We are looking for a proactive and highly organized Project & Operations Executive to support the Project Manager in managing day-to-day projects and operational activities. This role involves project coordination, financial tracking, procurement, and administrative support to ensure smooth and efficient execution of projects and office operations.
Key Responsibilities
Project Management Support
- Assist Heads of Department with project budgeting, costing, analysis and other project-related functions.
- Support Project Manager to handle contracting paperwork and process.
- Execute project processes in line with company operational procedures, including project creation/closure, procurement, accounting, and contracting.
- Coordinate with internal departments such as Procurement, Finance, and Legal on project-related matters.
- Liaise with internal stakeholders on project administration and financial reporting matters.
- Track and monitor project expenditures, including billing and customer payment follow-ups.
- Manage procurement of resources, equipment, and software, ensuring timely vendor delivery.
- Maintain accurate documentation of project operations (e.g., purchases, contracts, and reports).
- Any other project management support work may be assigned from time to time.
Operations
- Support office operations, administrative tasks & welfare activities, as required.
- Oversee office facilities maintenance, security and workplace safety matters, including inspections, fire drills and coordinate with vendors and building management on facilities-related issues.
Requirements
- Min Diploma in any discipline. Diploma in IT would have advantage.
- 1-3 years of relevant experience in project coordination or operational support is preferred.
- Strong organizational and multitasking skills, with attention to detail.
- Proficiency in MS Office. Proficiency in SAP would have advantage.
- Excellent communication and interpersonal skills.
- Proactive and self-motivated team player
- Ability to work independently and in collaboration with cross-functional teams.
- Work location is at Mapletree Business City (near to Labrador Park MRT)
