Project & Operations Assistant

Role Description

Reporting to the Project Manager, the Project & Operations Assistant will support the coordination of interior fit-out and renovation projects through project administration, operational coordination and documentation management. The attachment provides practical exposure to procurement coordination, project documentation, stakeholder communication and business operations within the interior renovation industry.

Specific Responsibilities

The successful candidate will be involved in:

• Prepare quotations, invoices and project-related documentation.
• Maintain project records and electronic document filing systems.
• Coordinate material orders with suppliers and subcontractors.
• Track project schedules, workers attendance and leave records.
• Prepare project progress reports, claims documentation and project records.
• Assist in project administration and operational coordination activities.
• Maintain and update the company website and social media platforms.
• Liaise with internal departments, suppliers and project stakeholders.
• Perform other project and operational support duties assigned by Management.

Technical Skills & Competencies

The attachment provides structured on-the-job training in:

• Project administration and documentation management
• Procurement and supplier coordination
• Quotation, invoicing and claims administration
• Project reporting and operational support
• Digital document management and record keeping
• Business communication and stakeholder coordination
• Website and social media administration
• Administrative process improvement

Requirements

• Good organizational skills with strong attention to detail.
• Able to work independently and manage multiple tasks effectively.
• Willing to learn and develop new skills through structured on-the-job training.
• Proficiency in Mandarin is preferred as the role requires communication with Mandarin-speaking project managers, suppliers and subcontractors.