Responsibilities:
Ensure successful transition to the project and contribute to prepare, organize and validate the project launch:
- Establish and update project requirements baseline in a collaborative work with the Bid Manager and the Capture Leader
- Establish and update project execution baseline (project structure, work package description, partners and supplier contractual data, management plans, costs, budgets and financial structure, resourced schedule)
- Establish and update project key decision data (contingencies, assumptions, strategy, business case)
- Initialize the project: Identify the key project stakeholders, set the project team, organize the project structuring activities, start-up project activities and identify and allocate project requirements
- Manage the financial aspects of the acquisition strategy: Make/Team/Buy strategy, suppliers consultation and negotiation, signing contract, contract's execution and closure
- Lead the project launch review and involves all stakeholders: project team, Management Plan and associated documents (WBS, OBS, schedule, budget allocations …), industrial scenario, project charter, team charter, etc.
Execute, monitor and control the project:
- Start the work packages, control the project and ensure the respect of the stakeholders commitments, while mastering risks and opportunities
- Control requirements, costs and schedule during the whole project life cycle
- Deliver project within project constraints (cost, schedule, resources)
- Manage project quality and customer and stakeholders overall satisfaction
- Manage legal and contractual requirements including handling disputes
- Conduct regular progress review meetings, reporting the project progress to the company senior management
Close the project
- archiving of documents, closing of the expenditure authorizations by capitalizing and sharing on enterprise experience (lessons learnt).
Other responsibilities:
- Managing project in accordance with Thales internal processes & guidelines ensuring it addresses the objectives of the business.
- Liaising closely and collaboratively with functional teams to ensure efficient delivery of projects. Particularly, coordinating with internal cross-functional teams in order to maximize efficiency and ensure project outcome meets the objectives.
- Acquiring and implementing knowledge about the business policies & practices, business intelligence tools, interact with contracts, finance, quality, PMO and other lines of business.
- Generate & maintain project dashboard and relevant KPI scorecards for review.
- Stakeholder management with leadership support and help business track KPIs/focus areas for the year.
- Develop KPIs and conduct analysis to provide early alert to the business of all significant emerging variances and risks; develop and execute mitigation plans to counter variances and risks.
- Coordinating and negotiating input from partners and oversees subcontractors.
- Developing customer relationships by ensuring products and services delivered exceed where possible, customer expectations.
- Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation, and excellence.
- Procure adequate resources to achieve project objectives in planned time frames.
- Implement governance standards, including tracking, monitoring and track status of project team and deliverables.
- Assess and understand end-to-end process for better efficiencies and effectiveness and establish best practices.
- Reporting and tracking of projects, staffing, financials, SLAs, forecasting and other key business metrics in terms of actuals vs planned.
- Manage risks, changes and impact analysis and identify key areas of improvement.
- End to end project deliverables & documentation, project control & success and handover to Services.
- Support activities & action plans relating to customer satisfaction survey.
Requirements:
- Degree qualified in computer science, information technology, engineering, project management or other suitable discipline.
- PMP Certification or equivalent (e.g. IPMA)
- Proven and effective leadership with a high level of interpersonal and verbal communication skills as well as the ability to manage multi-disciplinary/multi-cultural teams across geographies and time zones.
- At least 5 years Project Management experience in a multinational enterprise business organization
- Exceptional written communication skills including authoring content and editing.
- Basic project finance understanding.
- Strong internal stakeholder management in a matrix organization.
- Strong customer focus and external relationship management.
- Organized and analytical, adept at working in a team environment and able to handle multiple priorities.
- Self-motivated and comfortable in the dynamic atmosphere of a technical organization with a rapidly expanding customer base and new products
- Ability to navigate complexity and ambiguity to make informed project decisions.
- Excellent negotiation, collaborative, interpersonal & time management skills
- Ability to work under pressure in a fast-paced environment with changing priorities is essential
- Results-oriented, ability to work in autonomy, use own initiatives and willing to work in a dynamic structure
- Curious with an open, creative and multi-cultural mindset
- Highly organized and responsive
- Proactive and positive Can Do attitude
