Project Management Officer

Responsibilities

• Work in partnership with the respective platform leads and partners in management,
• tracking and reporting of Build and Operate financials
• Support development effort charge out to projects
• Work closely with managers in preparation of resource supply & demand.
• Extract and prepare timesheet reports.
• Track against approved monthly charges and raise any discrepancies to Project Managers and Team Leads
• Prepare supporting documents to Finance Fixed Asset team for capital expense charge out

Support Contract Management activities :

• Contracts are processed in a timely and orderly manner (with approvals in place).
• Timely creation of Purchase Requisition (PR) in Coupa for Purchase Order (PO) issuance to vendor
• Liaise closely with internal and external stakeholders on any outstanding contracts not processed/signed.
• To review contracts submitted by internal and external stakeholders follows guidelines and standards
• Liaise with internal stakeholders if Delegate of Authority (DOA) approval is not provided on time
• To ensure that all contracts processed are within budget
• To process contracts in the correct PC Code/GL/FA to avoid reclassification when payments are made.
• To ensure Contract Management Process (CMP) is done for all contracts more than $200K (with GST)
• To track and manage Master Service Agreement (MSA) renewal

Assist, advise, support and follow-up with Work Managers :-

• On project documentations, processes, reporting and usage of GENE
• Update project financials, documentation, and statuses in GENE
• Lodgment of contracts with Group Procurement Services (GPS)
• Tracking and submission of accruals to Finance, ensure all accruals are supported with valid supporting documents
• Submitting reports for management reporting for Major Projects/Programmes.
• Includes verifying the information submitted are accurate and updated correctly
• Support Build and Operate budget submissions for IBG & Future Ready platforms.
• Review the completeness of the submissions during the yearly budget exercise
• Support monthly GLAO reconciliation
• Support Strategy Cost Management (SCM) tracking and reporting

Requirements :-

• Degree / Diploma holder in Business / Finance / Accounting or equivalent
• At least 2 years of experience in banking or financial industry would be an advantage
• Proficient in MS Office, especially Excel and PowerPoint
• Good accounting knowledge in terms of financial principles
• Team player, meticulous, ability to multi-task and detailed oriented
• A fast learner, able to work with minimal supervision and basic process guides.
• Comfortable working in an extremely fast paced environment, meet deadlines and prioritise accordingly
• Critical thinking: ability to understand, dissect and analyse information