About Hytech
Hytech is a leading management consulting firm headquartered in Australia and Singapore, specialising in digital transformation for fintech and financial services organisations. We deliver end-to-end consulting services and provide robust middle- and back-office solutions that enable our clients to optimise operations, enhance efficiency, and stay ahead in a fast-evolving digital landscape. Our client portfolio includes top global trading platforms and leading crypto exchanges.
With more than 2,000 professionals worldwide, Hytech has a strong and growing international presence, with offices across Australia, Singapore, Malaysia, Taiwan, the Philippines, Thailand, Morocco, Cyprus, Dubai, and beyond.
Role Summary
The PMO Specialist supports project governance, execution, and visibility across multiple initiatives. This role requires strong analytical skills, excellent documentation and presentation abilities, and a structured mindset to ensure projects are well-tracked, clearly communicated, and efficiently delivered.
Key Responsibilities
Project Coordination & Tracking
- Support planning, tracking, and monitoring of multiple projects and milestones
- Maintain project plans, action logs, risk and issue registers, and dependency tracking
- Follow up on action items and ensure timely closure across stakeholders
Data & Spreadsheet Management (Core Skill)
- Build, maintain, and optimize project-related spreadsheets using Excel / Google Sheets
- (e.g. project trackers, milestone plans, resource allocation, risk logs, KPI dashboards)
- Consolidate and analyze project data to provide clear insights to management
- Ensure data accuracy, logical structure, and reusability of templates
Presentation & Management Reporting (Core Skill)
- Prepare high-quality PowerPoint / Google Slides for project and executive updates
- Translate complex project information into clear, structured, and concise presentations
- Support leadership decision-making through well-designed visual materials
Process Mapping & Flowcharting (Core Skill)
- Document, map, and optimize project and cross-functional processes
- Create clear and professional process flow diagrams
- (e.g. project lifecycle, approval workflows, delivery processes, escalation paths)
- Identify process gaps and support continuous improvement initiatives
PMO Documentation & Knowledge Management
- Maintain project documentation, templates, standards, and best practices
- Support PMO governance, reporting cadence, and project reviews
- Assist with post-project reviews and lessons learned
Qualifications & Requirements
Required
- Bachelor's degree or above; discipline flexible (business, engineering, IT preferred)
- 1–3 years of experience in PMO, project coordination, project support, or operations roles (strong fresh graduates may also be considered)
- Advanced proficiency in Lark APP
- Strong PowerPoint / Slides creation and storytelling skills
- Ability to independently map and document processes using flowcharts
- High attention to detail, strong ownership, and good communication skills
- Coding skills such as Python, SQL, VBA, or JavaScript (for automation, data processing, or reporting efficiency)
- Experience with project management and collaboration tools (e.g. Jira, Confluence, Asana, Monday.com, Smartsheet)
- Familiarity with project management methodologies (Agile, Waterfall, OKRs, PMP concepts)
- Experience in data analysis, process optimization, or system implementation
What We're Looking For
- Someone who excels at making complex work structured, visible, and actionable
- Strong in spreadsheets, slides, and process diagrams
- Detail-oriented but able to think from a management and execution perspective
- Coding or technical skills are a strong advantage for improving efficiency and scalability
