Job summary
Overall responsible of the project administrative support and attend all clerical and administrative functions for the entire project team.
Key responsibilities and activities
- Performing as General Admin and Clerical Works to support daily operational process.
- Maintain, procure and monitor the project site office supplies such as stationaries, pantries and office cleaning materials.
- Collaborate with suppliers for placing order or purchasing.
- Accepting and tasking by arranging items / stocks to it designated storage room.
- Prepare and process the external training nomination for staff.
- Sourcing, procure and maintain project filing and documentation.
- Providing administrative assistance to Health, Safety, & Environmental Team by creating security passes to Client, Visitor, and Subcontractor.
- Assist Health, Safety, & Environmental Team on issuing SIC forms to Client, Visitor, and subcontractor for security pass making.
- Input personnel detail into Client Biometric Security System and maintain update regularly.
- Assist Health, Safety, & Environmental Team to establish Incentives / Disincentive verifying documents (hardcopy) and Power Point slide and ensure documentation submitted timely.
- Assist Health, Safety, & Environmental Team by preparing Project Monthly Safety Incentive Program Slide for Presentation and Document Review.
- Assist Health, Safety, & Environmental Team by recording down Minutes of Meeting for all safety related meeting, and update for submission into Online Project Management System (NEWFORMA).
- Supporting the Health, Safety, & Environmental Team in any activities to be carried out.
- Responsible and keep track of Personnel Protective Equipment issuing to project staff and workers.
- Daily submission of documentation such as RFA / RFI into online Project Management system (NEWFORMA)
- Submission of Inspection Report to Client through Project Management System (NEWFORMA).
- Monthly submission of staffs attendance from Biometric System to Project Manager and Human Resource Department.
- Other ad-hoc task assigned by supervisor
