Project Executive (Planning & Operations)

Project Executive (Planning & Operations)

We are looking for a Project Executive (Planning & Operations) to support renovation, upgrading, and facilities works across multiple Lions Befrienders community sites.

This role supports the delivery of community infrastructure projects by translating planning intent into on-the-ground action. You will work across site coordination, facilities operations, documentation, and systems, helping to ensure projects are well-coordinated, compliant, and properly recorded from start to handover.

Responsibilities

1. Site Coordination & Project Support

. Support day-to-day coordination of renovation and facilities works across multiple sites

. Conduct regular site visits to observe progress, accessibility, layout, and operational conditions

. Assist in tracking works, follow-ups, and site issues with contractors and service providers

. Support sequencing of works to minimise disruption to centre operations

2. Facilities & Contractor Coordination

. Work closely with the Facilities Management (FM) team to support contractors, vendors, and service providers

. Assist in coordinating schedules, site access, and basic operational requirements

. Flag site risks, safety issues, or operational constraints to the teams

3. Planning, Compliance & Documentation Support

. Support preparation and organisation of project documentation

. Help ensure documentation is complete, structured, and traceable for audit and continuity

. Assist with basic planning and regulatory coordination where required

4. Systems & Records Management

. Update and maintain facilities and project records in internal systems

. Support onboarding and tracking of facilities cases, assets, and maintenance records

. Ensure information across sites is consistent and up to date

5. Handover & Close-Out

. Support inspections, handover processes, and post-handover follow-ups

. Track defects rectification and outstanding items with contractors and FM teams

Requirements

. Diploma or Degree in Urban Planning, Architecture, Built Environment, Facilities Management, Construction, or related disciplines

. 2 to 5 years of experience supporting renovation, facilities, or community infrastructure projects

. Comfortable with site-based work and coordination across multiple locations

. Strong documentation discipline and attention to detail

. Organised, proactive, and able to manage multiple tasks with guidance

. Clear communicator who can work with technical teams, centre staff, and external partners