PROJECT COORDINATOR

Job Summary:
The Construction Project Coordinator supports construction projects from planning through completion by coordinating schedules, documentation, subcontractors, materials, and communication among project stakeholders. This role works closely with project managers, site supervisors, contractors, consultants, and clients to help ensure projects are completed safely, on time, within budget, and according to quality standards.

Key Responsibilities

• Assist project managers with planning, scheduling, and coordination of construction activities.

• Maintain project schedules and monitor progress against milestones.

• Coordinate with subcontractors, suppliers, consultants, and site personnel.

• Prepare and manage project documentation, including contracts, permits, RFIs (Requests for Information), submittals, and change orders.

• Track project costs, budgets, invoices, and purchase orders.

• Schedule project meetings and prepare meeting minutes and progress reports.

• Monitor material procurement and delivery schedules.

• Ensure project records are accurate, organized, and up to date.

• Support compliance with safety regulations, building codes, and company policies.

• Assist in resolving project issues and escalating risks to the project manager.

• Coordinate site inspections, testing, and project handover activities.

• Communicate project updates to stakeholders and clients.

Required Qualifications

• Diploma or Bachelor's degree in Construction Management, Civil Engineering, Architecture, Quantity Surveying, Business Administration, or a related field.

• 1-3 years of experience in construction project coordination, administration, or project support.

• Understanding of construction processes, terminology, and documentation.

• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).

• Strong organizational and multitasking skills.

• Excellent verbal and written communication abilities.

Preferred Skills

• Experience with construction management software such as:

  • Procore

  • Autodesk Construction Cloud

  • Primavera P6

  • Microsoft Project

• Knowledge of construction contracts and procurement processes.

• Familiarity with reading construction drawings and specifications.

• Understanding of workplace safety standards and regulations.

• Ability to manage multiple projects and deadlines simultaneously.

Key Competencies

• Project coordination

• Scheduling and planning

• Budget tracking

• Document control

• Vendor and subcontractor management

• Risk management

• Problem-solving

• Attention to detail

• Stakeholder communication

Sample Job Description for Posting

Construction Project Coordinator

We are seeking a highly organized Construction Project Coordinator to support the successful delivery of construction projects. The successful candidate will assist with project planning, scheduling, documentation, procurement coordination, budget tracking, and communication between project stakeholders. The role requires strong administrative and organizational skills, attention to detail, and the ability to work in a fast-paced construction environment.

Responsibilities:

• Coordinate project schedules, meetings, and documentation.

• Monitor project progress and prepare status reports.

• Manage RFIs, submittals, change orders, and project records.

• Liaise with subcontractors, suppliers, consultants, and clients.

• Track procurement activities and material deliveries.

• Assist with budget monitoring and invoice processing.

• Support compliance with safety and quality requirements.

Requirements:

• Diploma or Degree in Construction Management, Engineering, or a related field.

• Experience in construction project coordination or administration.

• Strong proficiency in Microsoft Office and construction management software.

• Excellent communication and organizational skills.

This position is commonly found in general contracting, civil engineering, commercial building, residential development, and infrastructure projects.