Project Coordinator

Responsibilities

• Set up Project folder structure template as per Project Quality Plan(PQP) for all projects
• Monitor / Audit all projects for compliance with PQP
• Develop & maintain document control system for efficient document management
• Liaise with internal stakeholders such as PMs / Engineers / Drafters for timely submission of documents
• Coordinate with suppliers & customers on documentation matters (as needed)
• Submit drawings / documents to customer as per agreed format &schedule
• Report out weekly / monthly document status for all projects
• Liaise with necessary stakeholders for Purchase Requisitions (PRs)& follow up with Procurement for Purchase Order (PO)
• Liaise with site team for confirming material receipt at sites
• Track all the PRs for timely PO & track all delivery from suppliers
• Assist / Prepare Request for Quote (RFQ) to suppliers and evaluate the suppliers for scope, cost, delivery etc.
• Assist / prepare Letter of Award (LOA) to Suppliers / Sub-contractors
• Submit necessary documents such as workers list etc. to main contractor/ customer to obtain BCA approval
• Assist in preparing & submission of monthly progress claims for all projects on-time in consultation with PMs, CMs & Finance
• Monitor Sub contractor monthly progress claim
• Publish monthly progress claim status for all projects
• Follow with customers for Progress Claim certification
• Assist PM in preparing Variation Orders
• Create & update daily / weekly / monthly manpower forecast vs manpower deployed for Projects
• Organise monthly project review meeting, take meeting minutes &follow up the action tracker
• Assist in preparing letters to the customers as needed
• Create & maintain Material Catalogue library in the server for material submission usage
• Create, File and Maintain all the documents / correspondence - softcopy in server & hard copy as needed
• Adhoc support as needed by the management

Requirement

• Diploma/Degree in Electrical Engineering or related studies
• Min 2 years of working experiences in related field
• Possess effective organizational and follow-upskills, meticulous
• Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner
• Good communication skills
• Able to interact with diverse personnel /nationality / background
• Experience in Document control / Project Admin is preferred
• Proficient in MS Office (Excel, Word, Power point)
• Knowledge in Primavera P6 / MS Projects is advantageous