Project Coordinator / Project Manager / Project Executive

Key Responsibilities:

. Prepare and Analyse Cost Estimates.

o Develop detailed cost estimates and quantities for construction projects, ensuring all relevant expenses are accurately captured and assessed against project requirements.

. Conduct Feasibility Studies.

o Carry out thorough feasibility studies and cost-benefit analyses to evaluate potential projects, helping stakeholders make informed decisions based on financial viability.

. Monitor and Report on Project Finances.

o Regularly track and report on project finances, including budgets, expenditures, and forecasts. Provide timely updates to management and stakeholders to facilitate proactive decision-making.

. Assist in Procurement Processes.

o Support the procurement team by drafting and reviewing tender documents, selecting appropriate suppliers, and negotiating contract terms that align with project goals and budgets.

. Validate Invoices and Assess Claims.

o Scrutinise invoices and assess claims for payment from contractors and suppliers, ensuring they align with contractual agreements and project deliverables before authorisation.

. Collaborate with Project Management and Engineering Teams.

o Work closely with project managers, engineers, and architects to interpret project specifications, drawings, and design changes, ensuring accurate cost reporting and compliance.

. Identify and Mitigate Risks.

o Continuously assess project costs to identify potential risks and develop mitigation strategies to address any financial uncertainties, aiming to minimise impact on the project timeline and budget.

. Maintain Accurate Records.

o Keep comprehensive and organised records of all financial transactions, including cost estimates, contracts, invoices, and project documentation, to ensure accountability and transparency.

. Oversee Project Activities.

o In the absence of the project manager, take the lead on overseeing project activities, ensuring that the team adheres to schedules, quality standards, and project specifications.

. Achieve Company's Targets.

o Work diligently towards achieving the organisation's financial targets, aligning project outcomes with broader business objectives and enhancing profitability through effective cost management.

. Provide Advice on Cost Management.

o Offer expert advice and insights on cost management strategies, helping to refine project execution tactics and improve overall efficiency.

. Facilitate Communication with Stakeholders.

o Serve as a key point of contact for financial matters related to the project, ensuring clear communication between clients, contractors, suppliers, and internal teams.

. Champion Team Collaboration.

o Foster a collaborative team environment by encouraging open communication and knowledge sharing among team members and stakeholders, enhancing project outcomes and team cohesiveness.

. Manage Performance Metrics.

o Establish and monitor key performance indicators (KPIs) for the team's activities, ensuring that performance aligns with organisational targets and project objectives.

Education and/or Work Experience Requirements:

. Bachelor's degree in Construction Management, Quantity Surveying, or a related field.

. Relevant experience in construction cost management, with a focus on developing and leading project teams.

. Proficient in cost estimation software and familiar with construction contracts, with the ability to guide team members in the effective use of these tools.

. Excellent verbal and written communication skills, demonstrating the ability to effectively convey complex information to internal and external clients and stakeholders.

. Willingness to attend upgrading courses to enhance skills and knowledge, and to share insights with team members to foster a culture of continuous improvement.

. Strong leadership abilities, including the capacity to mentor and support junior staff, encouraging professional development and promoting best practices within the team.

. Ability to motivate and inspire team members to achieve project goals and maintain high standards of quality and efficiency.

. Must be able to work under pressure and meet deadlines while maintaining a positive attitude and providing exemplary client service.

. Possess the ability to work independently and carry out assignments to completion within the parameters of instructions given, prescribed routines, and standard accepted practices.

. Experience in performance management and the ability to set clear objectives for team members, monitor progress, and provide constructive feedback to enhance individual and team performance.

Physical Requirements:

. Must be able to communicate clearly and effectively, both verbally and in writing, to relay information to team members, clients, and stakeholders.

. Ability to travel to multiple job sites as needed, coordinating with various teams and ensuring project oversight throughout different locations.

. Must be fit enough to perform physical tasks associated with construction management, such as walking long distances on-site, climbing ladders, and navigating uneven terrain.

. Must be able to work extended hours when required, including weekends and public holidays, to meet project deadlines and respond to urgent issues as they arise.

. Ability to troubleshoot and address equipment and system faults on-site, ensuring minimal disruption to project timelines and maintaining operational efficiency.

. Capacity to maintain regular, punctual attendance to support consistent project progress and team coordination.

. Must possess the physical stamina and strength to engage in tasks that may involve lifting, carrying materials, or assisting with site-related activities as necessary.

. Commitment to maintaining safety standards on-site, including proper use of personal protective equipment (PPE) and adherence to health and safety regulations.

. Must be able to work effectively under pressure, managing stress while maintaining high levels of productivity and ensuring the team remains focused and motivated.