Job Summary
Manage administrative and project coordination tasks to ensure smooth operations, support business development, and optimize project execution through effective communication, documentation, and financial tracking.
Responsibilities
- Manage daily administrative and project coordination tasks to ensure smooth operations and timely delivery
- Prepare accurate quotations, proposals, tender submissions, and related documentation to support business development
- Track tender opportunities and coordinate submission requirements to maximize bid success
- Support sales activities by managing client correspondence, preparing proposals, and conducting timely follow-ups
- Coordinate project schedules, meetings, site visits, and resource allocation to optimize project execution
- Monitor project progress and proactively follow up with clients, suppliers, and internal teams to resolve outstanding issues
- Perform basic accounting tasks including invoicing, payment tracking, expense claims processing, and document filing to maintain financial accuracy
- Maintain comprehensive project records, contracts, reports, and databases for effective information management
- Prepare management reports, meeting minutes, and project status updates to facilitate informed decision-making
- Provide general administrative support to management and project teams to enhance operational efficiency
Preferred competencies and qualifications
- Degree or diploma in Horticulture, Agriculture, Forestry, or equivalent
- Experience in project coordination
- Anticipate and resolve site problems to prevent complications
- Demonstrate excellent organizational, verbal, and written communication skills
- Proficient in computer literacy
