Project Coordinator

Project Coordinator (Execution Support)

The Project Coordinator supports the administrative day-to-day execution of projects by working closely with the design team, external vendors, and account leads.

This role focuses on coordinating deliverables, supporting client communications, and ensuring that the accounts manager has accurate and up-to-date information across all ongoing work.

You will play a key role in keeping execution organised, responsive, and aligned across teams.

Key Responsibilities

• Coordinate with internal and external design teams to ensure deliverables are produced on time

• Support communication between account managers and clients, including follow-ups, updates, and clarifications

• Assist in translating client requests into clear, actionable tasks for the design and execution teams

• Track progress of assigned deliverables and provide regular updates to PIC

• Ensure all information related to projects (timelines, status, changes) is accurate and up to date

• Follow up with relevant teams to ensure tasks are progressing as planned

• Flag delays, gaps, or misalignment early and escalate to account manager where necessary

• Support in organising files, assets, and documentation across projects

• Assist in maintaining consistency across deliverables and ensuring requirements are met before submission

Requirements

• At least one year of experience in a coordination, account support, or administrative role

• Strong organisational skills and ability to manage multiple tasks across different projects

• Clear and professional communication skills, both written and verbal

• Comfortable working with designers, clients, and external vendors

• Detail-oriented with the ability to track progress and spot inconsistencies

• Proactive with strong follow-up discipline

• Able to take instructions, execute accurately, and provide timely updates

• Familiar with project management tools

• Experience supporting multiple brands or accounts concurrently