Project Coordinator

Job Objectives:

To deliver project management relating to the commerciality of a store layout which includes full architectural drawing packages to vertical circulation between any general contracting and millworks.

Key Responsibilities:

1. Responsible for account servicing and ensuring that the project deliverables are achieved in accordance with contracts.

2. Ensure smooth take-over, handover of sites and submit site reports.

3. Formulate project plans that effectively allocate the resources required by the projects.

4. Work closely with Construction team & internal members on all aspects of projects.

5. Lead, monitor and implement the projects with the assurance that timelines, workmanship, safety and technical aspects are met in accordance with requirements.

6. Manage all project risks and be able to prepare Method Statement, Safe work Procedure and necessary plan for project execution.

7. Submit relevant documents to Landlord, building management and/ or relevant authority in a timely manner.

8. Prepare project budget and billing.

9. Ensure all works meet quality standards and government regulations.

10. Assess the performance of the contractors and verify their claims for variations and payments.

11. Attend meetings and liaise with consultants, sub-contractors and any other parties involved in the project.

12. Inspect off-site fabrication and on-site installation.

13. Ability to bring the project to successful on-time completion through close monitoring and supporting.

14. Ensure that all the defects have been rectified before the arrangement for pre-site inspection.

15. Submit documents to the Landlord, Building Management, or Authorities.

16. Perform any other ad hoc duties:

a. To liaise with HQ for the preparation & submission of name lists.

b. To comply with the documentation of the project. Such as Method of Statement (MOS), Risk Management (RA), Fall Prevention Plan (FPP), Safety Work Procedures (SWP) & etc.

c. To attend kick-off meeting with client.

d. To prepare Gantt Chart (timeline).

e. To plan for the requisition of manpower.

f. To carry out Tool Box Meeting (TBM) prior to the commencement of works on a daily basic.

g. To update the site progress report in a weekly basis.

Competencies Requirements (Knowledge, Skills & Abilities):

1. Degree in Architecture, Interior Design, Building Management, Quantity Survey or related field of study.

2. Minimum 3-5 years of project management experience in retail and corporate office interiors.

3. Project management experience across a range of disciplines, contract and procurement.

4. Preferably with knowledge in the furniture industry.

5. Strong leadership, organization and planning skills.

6. Excellent interpersonal and communication skills.

7. Exceptional level of attention to detail and accuracy.

8. Ability to work independently as well as in a team environment.

9. Ability to read design drawings, architectural/technical blueprints and shop drawings.

10. Well versed in MS Office applications, internet research skills.

11. Ability to work under pressure of meeting timelines.