Project Coordinator cum Purchaser

Job Responsibilities

• Receive, inspect, and verify incoming materials and deliveries against Purchase Orders and Delivery Orders.
• Issue materials to the Production Department according to approved material requests.
• Maintain accurate inventory records and ensure stock balances are updated promptly.
• Conduct regular stock counts and annual stock takes.
• Monitor stock levels and notify the Purchasing Department when replenishment is required.
• Source suppliers and obtain quotations for materials and services.
• Monitor supplier lead times to ensure materials arrive according to project requirements.
• Coordinate with suppliers regarding shortages, incorrect deliveries, damaged goods, or quality issues.
• Maintain purchasing records, supplier information, and procurement documentation.
• Assist in maintaining material traceability and project-related documentation.
• Coordinate with customers to provide updates on project status, material availability, delivery schedules, and expected completion dates.
• Follow up with internal departments to obtain accurate project progress information and communicate updates to customers in a timely manner.
• Coordinate customer requirements, delivery arrangements, and project-related matters with the relevant internal teams.
• Monitor project schedules and highlight potential delays, material shortages, or procurement issues to Management and relevant departments.
• Ensure all purchasing, inventory, delivery, and project coordination records are properly filed and readily available for audit purposes.
• Ensure timely follow-up on outstanding purchase orders, deliveries, customer requests, and project-related actions.