Project Coordinator (CSA)

Job Description

We are seeking an organized and proactive Project Coordinator (CSA) to manage and streamline our Civil, Structural, and Architectural (CSA) project workflows on-site. Reporting directly to the Project Manager, you will serve as a crucial bridge between the engineering team, sub-contractors, procurement, and the client. You will ensure that project documentation, material submissions, and site coordination run smoothly to meet tight project timelines.

Key Responsibilities

• Project Documentation & Tracking: Maintain, update, and track all project schedules, site diaries, and progress reports. Ensure all CSA engineering drawings and documents are organized and up to date.

• Material Submissions & Procurement: Coordinate with the procurement team and vendors to prepare and follow up on Material Submission requests (MAS) for client approval. Track material delivery schedules to ensure zero downtime on site.

• Cross-Functional Coordination: Liaise closely with sub-contractors, quantity surveyors, and other engineering disciplines (MEP/BIM) to ensure seamless workflow integration.

• Client & Authority Liaison: Assist the Project Manager in preparing for weekly progress meetings with project team, documenting minutes of meetings (MoM), and following up on action items.

• Permit & Access Coordination: Handle administrative logistics for the site team, including coordinating site access passes, safety induction scheduling, and assisting with Permit-to-Work (PTW) documentation.

• Quality & Defect Management: Coordinate site inspections with consultants/clients, log punch lists (defect lists), and track sub-contractor rectification progress.

Job Requirements

Qualifications & Certifications

• Education: Diploma or Degree in Civil Engineering, Structural Engineering, Building/Construction Management, or a related discipline.

• Certifications: Possession of a valid Building Construction Supervisors Safety Course (BCSS) or Supervise Construction Work for WSH certificate is preferred.

Experience & Skills

• Minimum of 1 to 3 years of experience in project coordination or site administration within the construction sector. Prior experience coordinating projects within the site or semiconductor fabs is highly preferred.

• Good technical understanding of CSA drawings, specifications, and construction sequences.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint) knowledge of MS Project or AutoCAD is a plus.

• Soft Skills: Exceptionally organized, strong communication skills (both written and spoken), a collaborative team-player mindset, and the ability to multitask in a fast-paced environment.