About the Role:
As a CBRE Project Coordinator, you be responsible for providing advanced administrative support to the project management team. This includes documentation preparation, escalation for commitment, financial modeling, financial reconciliations, and reporting.
This job is part of the Project Management function. They are responsible for the management of projects from initiation through completion.
What You'll Do:
- Oversees and manages project documentation and coordinates documentation revisions and distributions.
- Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
- Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.
- Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
- Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
- Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.
- Acts as a point of contact for escalated matters among the team.
- Assists in project close-out procedures for all projects including: arranging archiving of hard copy files receipts of necessary close out/turnover documents compliance with close-out checklist coordination of lien searches receipt of occupancy and closed building permits and warranty manuals receipt of As built and CAD drawings for submission to CAFM and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.
- Assists with project administration deliverables (i.e. meeting minutes budget tracking schedule updates move management closeout).
- Other duties may be assigned.
What You'll Need:
- Bachelor's Degree preferred with 2-5 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.
- Understanding of existing procedures and standards to solve slightly complex problems.
- Ability to analyze possible solutions using technical experience to apply appropriate judgment and precedents.
- In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with an inquisitive mindset.
- Advanced math skills. Ability to calculate complicated figures such as percentages, fractions, and other financial-related calculations.
