Project Assistant (CEO Office)

Responsibilities

Facility related project:

. Raise Purchase Requisitions (PRs) and follow upon procurement matters.

. Coordinate with Finance on progressive claims and payment submissions.

. Maintain proper filing and document control, including hard-copy transmittals and scanned records.

. Coordinate security briefings and safety inductions for contractors and visitors.

. Ensure required documents, such as name lists, competency passes, Safety Data Sheets and method statements, are complete before submission.

. Monitor induction status and send confirmation notices.

. Assist with security administration, including T-pass applications and data entry.

. Attend daily site coordination meetings and compile contractor headcount information.

. Coordinate bi-weekly progress meetings, including invitations, room bookings, attendance and meeting minutes.

Investor relations / Annual Report:

. Support the preparation of the Annual Report, including drafting, proofreading and data entry.

. Assist with AGM logistics and coordination.

. Provide administrative and logistical support for Environmental Committee initiatives.

. Perform general administrative duties such as scanning, verification and records disposal.

. Perform any other tasks as may be assigned by the supervisor.

. Ensure compliance to relevant government regulations and company's quality, safety, health and environmental (QSHE)policies, practices and procedures at all times.

Requirements

. Fresh graduates are welcome to apply.

. Experience in administration or document control is preferred.

. Proficient in Microsoft Office with good written and proofreading skills in English.

. Comfortable working in both office and outdoor/site environments.

. Comfortable interacting with contractors, consultants and site personnel.

. Able to work independently with minimal supervision and manage multiple tasks.

. Good organizational skills and attention to detail.

. A responsible team player with good communication and good organizational skills.