Project and Events Coordinator (1-Year Contract), BT Global, The Business Times

About Us

SPH Media's mission is to be the trusted source of news and lifestyle content in Singapore and Asia.

One of our core purposes is to produce credible, balanced, and objective news and analysis, always with a view to uphold the public good and fostering an informed, engaged citizenry.

We welcome talented individuals to join us and grow a career in a vibrant and collaborative environment built around a culture of respect and inclusivity.

As an employer, we are committed to rewarding our people fairly and developing them in their careers.

About the Role

We are seeking a highly organized and proactive Project and Events Coordinator for a one-year contract position. This role is crucial for the successful planning, coordination, and execution of various projects and events, with a significant focus on international travel and business events. The ideal candidate will be a detail-oriented individual with strong communication and logistical management skills, capable of working independently and managing multiple priorities in a dynamic environment.

Roles & Responsibilities

• Manage the end-to-end logistical coordination of virtual and in-person events, workshops, and meetings.

• Plan and execute event details, including venue selection, vendor management, catering, and audiovisual requirements.

• Develop and maintain project plans, timelines, and budgets for all assigned events and initiatives.

• Coordinate with internal teams, external vendors, and stakeholders to ensure seamless event execution.

• Facilitate communication between teams, clients, and partners, providing regular updates on event progress.

• Conduct online research to support project initiatives and event planning.

• Manage travel arrangements, including overseas travel, for events and team members.

• Track key performance indicators (KPIs) and generate reports to measure event effectiveness.

• Provide administrative support, including scheduling meetings and managing documentation.

Job Requirements

• Proven experience in event coordination and project management, preferably within a business or corporate setting.

• Demonstrated experience in planning and executing business events.

• Willingness and ability to travel overseas as required by event schedules.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual event platforms (e.g., Zoom).

• Excellent written and verbal communication skills.

• Strong organizational skills, with a keen eye for detail and the ability to multitask effectively.

• Ability to work independently and collaboratively in a fast-paced environment.

• Bachelor's degree in Business Administration, Marketing, Communications, Hospitality, or a related field is a plus.

• Experience with budget tracking and vendor management is advantageous.