PROJECT ADMINISTRATOR

KB Associates Pte Ltd registered in Singapore in 2002 and is a dynamic well-respected company that focus on providing consultancy and equipment auditing to an international client base in the Oil & Gas and Renewable Sectors. We believe in empowering, fostering a collaborative environment, and investing in their professional growth.

The Role:

We are looking for a motivated and proactive Project Administrator to be the administrative backbone of our project department. This is a fantastic opportunity for someone who is eager to take ownership, build strong relationships, and develop their career. You will be the central hub for project information, providing crucial support to project managers, consultants, and clients.

If you are a confident communicator, highly organized, and ready to take on responsibility in a fast-paced environment, we want to hear from you.

What We Are Looking For (Essential Skills & Attributes):

• Proactive & Takes Ownership: A self-starter who does not wait to be told what to do. You see a task through from start to finish and take pride in your work.
• Excellent Communicator: Confident in speaking with clients and team members at all levels. You have excellent spoken and written English other languages will be a bonus.
• Team Player & Independent Worker: You thrive in a collaborative environment but are equally effective when managing your own workload independently.
• Technical Proficiency: Strong skills in Microsoft Office, with proven experience in creating complex documents in Word and managing data in Excel (e.g., formulas, macro's).
• Organized & Detail-Oriented: Attention to detail and superb organizational skills to manage multiple tasks efficiently.
• Adaptable & Eager to Learn: A positive attitude and a strong desire to learn and grow within the role.
• Experience: It is preferrable if you have experience in the Commercial Diving / Offshore Oil & Gas industry or in equipment maintenance roles.

Key Responsibilities:

• Project Support & Ownership: Take ownership of key administrative tasks, including organising travel & accommodation, maintaining project tracking for scheduling, reporting and timesheet & expense submissions.
• Proactive Coordination: Anticipate the needs of the project consultants and take initiative to resolve issues before they escalate.
• Confident Communication: Serve as a key point of contact for clients and consultants from various cultural backgrounds and nationalities. Handle communications with professionalism and clarity.
• Document Management: Maintain HR records for our pool of consultants ensuring all are up to date.
• Data Management: Use Microsoft Excel to track project data, create spreadsheets.
• Team Collaboration: Work seamlessly as part of a team, offering support to colleagues, while also being self-sufficient and capable of working independently.

We Offer:

• Comprehensive Training: We provide on the job training.
• Career Development: A clear path for growth and development.
• Global Exposure: The opportunity to work with a diverse range of clients and consultants from around the world.
• Supportive Environment: A collaborative and inclusive team culture where your contributions are valued.

How to Apply:

If you are a confident, proactive individual ready to take ownership of your career, please submit your CV and a brief cover letter explaining why you are the perfect fit for this role.

KB Associates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.