Project Administration Manager

Project Admin Manager/ QS

Job Description & Requirements

As a Manager, QS/Project Administrator, you will play a key role in supporting regional projects through effective administrative, financial, and systems coordination.

. Provide administrative support for cross-regional projects, fostering a collaborative working environment.

. Interface with Finance and manage related processes including goods receipt (GR), accruals, purchase orders (PO), and invoicing.

. Ensure all projects documentation is properly stored, archived, retrievable.

. Assist in the digitisation of all new and existing systems (SharePoint, Autodesk/PMIS), processes and protocols including developing, maintaining and providing training to internal and external stakeholders where necessary.

. Plan, organise and collaborate with internal stakeholder, external vendors and supply chain partners.

. Strong time management skills with exceptional attention to detail and ability to manage multiple tasks at one time.

. Any other tasks as assigned.

Requirements

. Diploma in finance, cost control or related administration disciplines. . Bachelor's degree preferred.

. Minimum 3 years of relevant experience in administrative functions within a construction environment.

. Solid understanding and hands-on experience in construction projects background in quantity surveying, project cost management, or document control is highly desirable.

. Professional body accreditation is preferred.

. Ability to handle confidential information with discretion and professionalism.

. Positive and professional attitude.

. Highly responsive, able to work efficiently with minimal supervision.

. Strong written and verbal communication skills comfortable engaging with both internal and external stakeholders.

. Proficient in MS Office Suite, recognised PMIS platforms, Autodesk, and other digital management tools.

. Good knowledge of finance systems, including accruals and purchase orders (PO) the role includes PO creation.

. Familiarity with Autodesk and SharePoint is a plus.

. Familiarity with SAP and Ariba is a must.

work location: Tai Seng