Project Admin

Job Scope & Responsibilities - Project Admin (Commercial & Scheduling)Key Responsibilities:

• Project Claims & Documentation
• Prepare, compile, and submit progress claims, invoices, and variation orders in accordance with contract terms.
• Track project expenses, purchase orders, and vendor payments to ensure financial accuracy.
• Liaise with clients and contractors to follow up on claim approvals and payments.
• Project Scheduling & Progress Tracking
• Maintain and update the project schedule, milestones, and deadlines.
• Coordinate with engineers and project managers to track site progress and work completion.
• Identify delays and potential risks, ensuring timely reporting and mitigation measures.
• Commercial & Contract Administration
• Assist in contract review, tender submissions, and cost control.
• Ensure compliance with contractual obligations and documentation.
• Support in negotiations for contract amendments or change orders.
• Project Coordination & Reporting
• Organize project meetings, prepare minutes of meetings (MOMs), and follow up on action items.
• Update and maintain project records, including work progress reports and financial reports.
• Coordinate with suppliers, subcontractors, and stakeholders for project logistics and deliveries.
• Compliance & Risk Management
• Ensure project documentation complies with company policies, client requirements, and industry regulations.
• Support audits and inspections by maintaining proper record-keeping of commercial transactions and schedules.

Requirements & Qualifications:

• Certificate/ Diploma in Business Administration, Project Management, or related field.
• Experience in project administration, scheduling, or commercial claims (preferably in construction or engineering projects).
• Proficiency in Microsoft Excel, Word
• Strong organizational, communication, and multitasking skills.