Project Admin Executive

1. Project Administration & Coordination (Core Function)

• Coordinate daily project activities across engineering, operations, vendors, and clients.

• Maintain project schedules, trackers, action logs, and deliverables lists.

• Organize project meetings, prepare agendas, record minutes, and track follow-ups.

• Support project lifecycle administration from initiation to closure.

• Monitor timelines and escalate delays or risks to project leads.

2. Documentation & Compliance Management

• Maintain project documentation, contracts, drawings, and revision control.

• Ensure documentation complies with company standards and regulatory requirements.

• Track submission deadlines, approvals, and change requests.

• Manage document transmittals and version control systems.

3. Stakeholder & Vendor Coordination

• Liaise with internal departments, consultants, contractors, and clients.

• Coordinate vendor onboarding, quotations, and procurement documentation.

• Support communication between technical teams and non-technical stakeholders.

4. Project Monitoring & Reporting

• Prepare project status reports, dashboards, and progress summaries.

• Track budgets, purchase orders, invoices, and project expenditures (administrative level).

• Maintain risk registers and issue logs.

• Support project audits and quality checks.

5. Operational Support

• Assist engineering teams with resource planning and scheduling.

• Coordinate site activities, service requests, and maintenance schedules (if applicable).

• Support continuous improvement of project workflows and processes.

  
  Qualifications & Requirements

  • Diploma or Degree in Engineering, Project Management, Business Administration, or related field.

  • 2-5 years experience in project coordination, engineering administration, or project support roles.

  • Strong organizational and documentation management skills.

  • Proficiency in MS Office, project tracking tools, and document control systems.

  • Good communication and stakeholder management skills.

  • Ability to manage multiple projects and deadlines simultaneously.