Project Admin Assistant

Primary Purpose: Performs a variety of clerical support tasks

Job Description

. Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature.

. Escalate complex problems as needed, and exchange information related to assignments and document controls procedures.

. Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files.

. Perform a variety of administrative tasks in support of document controls maintenance for project.

. May assemble and bind final copy involving spiral bind or related equipment.

. Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates.

. Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.

. Maintain registers for all submittals project documentation.

. Ad-hoc administrative duties, as and when required

Requirements

. No prior experience required, fresh graduates are highly encouraged to apply

. IT skills -- Proficiency in Microsoft Office (Intermediate) (Word, Excel, Powerpoint, Outlook, Teams, SharePoint)

. Strong organizational skills, ability to manage large volumes of documents and work in a fast-paced environment.

. Able to prioritize important or urgent matters

. Have excellent inter-personal and communication skills for coordination with team members, client and other stakeholders.

. Able to learn project specific procedures and new software independently.

. Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness.

. Responsible and takes ownership.

. Able to work independently with minimum supervision and positive work attitude.