Job Descriptions: Primary Purpose: Performs a variety of clerical support tasks
Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature.
Escalate complex problems as needed, and exchange information related to assignments and document controls procedures.
Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files.
Perform a variety of administrative tasks in support of document controls maintenance for project.
May assemble and bind final copy involving spiral bind or related equipment.
Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates.
Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy.
Maintain registers for all submittals project documentation.
Ad-hoc administrative duties, as and when required
Requirements:
No prior experience required, fresh graduates are highly encouraged to apply
IT skills - Proficiency in Microsoft Office (Intermediate) (Word, Excel, Powerpoint, Outlook, Teams, Sharepoint)
Strong organizational skills, ability to manage large volumes of documents and work in a fast-paced environment.
Able to prioritize important or urgent matters
Have excellent inter-personal and communication skills for coordination with team members, client and other stakeholders.
Able to learn project specific procedures and new software independently.
Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness.
Responsible and takes ownership.
Able to work independently with minimum supervision and positive work attitude.
