Programme Management Admin

Job Scope:
Key Responsibilities

1. Partnership Administration

• Provide administrative and secretariat support for partnerships and conferences, including maintaining agreement records and databases.
• Manage shared inboxes and respond to queries from students, partners, and stakeholders.
• Coordinate meetings, visits, and calendars, including preparation of logistics and briefing materials.
• Support finance and procurement processes, including invoicing, purchase orders, and basic tracking.

1. Programme Management

• Support the planning and delivery of outbound short-term mobility and virtual/blended programmes, including initiatives such as the ASEAN Summer.
• Coordinate end-to-end operations encompassing student management, partner engagement, vendor coordination, logistics, and on-site execution.
• Liaise with overseas partners and internal stakeholders on logistics, credit transfer, and other programme-related matters.
• Advise and support students on academic and pre-departure matters, including course matching, credit transfer processes, and travel arrangements, financial aids.
• Manage mobility systems, student records, indemnity documentation, and programme fee administration.
• Administer post-programme surveys and analyse feedback to enhance programme outcomes.
• Monitor timelines, budgets, and performance metrics, and prepare reports and insights.

1. Outreach & Communications

• Develop and manage outreach materials across channels, including social media, websites, and presentations.
• Craft clear and engaging content aligned with brand voice and target audiences.
• Collaborate with stakeholders and vendors to ensure consistency in messaging and delivery.
• Review and proofread communications to ensure clarity, accuracy, and quality.

1. General Support

• Provide logistical support for events and conferences, including venue bookings, travel arrangements, and material shipments.
• Prepare reports, presentations, and basic data analysis using Microsoft Office tools. Support daily operations and coordinate tasks to ensure smooth and efficient workflows.
• Undertake ad hoc duties as assigned to support team priorities.

Duration: 3 Months
Salary: $3500/Month
Location: West (Nanyang Ave)
Working Hours:

Mondays to Thursdays: 8.30am to 5.45pm

Fridays: 8.30am to 5.15pm

EA License No.: 96C4864 (Shanice Lim Xin Ni)

Reg. No.: R22110485