SAMH SAY-IT! (Sports, Arts, Youth Integrated Team) provides assessment and invention for youths and engages youths for ongoing monitoring and support. SAMH SAY-IT! also works actively with youth agencies, schools and community partners to provide holistic case management for youths and their families.
We are looking for a detail-oriented Programme Coordinator to join our team!
Key Responsibilities
A. Programme Administration & Operations
- Provide comprehensive administrative and operational support to the Head to ensure the smooth running of the centre.
- Coordinate daily administrative functions, including scheduling meetings, preparing agendas, taking minutes, and tracking follow-up actions.
- Support the planning, coordination, and implementation of programme activities and initiatives.
- Prepare correspondence, reports, presentation materials, and other programme-related documents.
- Maintain and continuously improve administrative processes and standard operating procedures.
B. Programme Monitoring & Reporting
- Assist in the preparation, consolidation, and submission of programme statistics, KPI reports, management reports, and audit documentation.
- Ensure timely and accurate submission of reports required by internal management, funders, and external stakeholders.
- Monitor programme deliverables and timelines, providing administrative support to ensure reporting requirements are met.
- Support data collection and analysis to facilitate programme evaluation and service improvement.
C. Data & Records Management
- Maintain accurate programme records, databases, and electronic filing systems.
- Ensure timely documentation, data integrity, confidentiality, and compliance with organisational policies and data protection requirements.
- Support regular data verification and quality assurance exercises.
- Maintain proper documentation for audits, programme reviews, and accreditation requirements.
D. Finance & Procurement Support
- Support the monitoring of programme budgets and expenditure.
- Process procurement requests, purchase requisitions, invoices, reimbursement claims, and payment documentation in accordance with organisational policies.
- Liaise with the Finance Department to ensure timely processing of financial transactions and accurate record keeping.
- Maintain inventory records and procurement documentation.
E. Outreach & Community Engagement
- Provide support for outreach events, workshops, roadshows, talks, and community engagement activities.
- Assist in preparing post-event reports and maintaining event records.
F. Office Administration & Asset Management
- Oversee the upkeep and maintenance of office facilities to ensure a safe and conducive working environment.
- Maintain office assets, equipment, and inventory, ensuring proper tracking and accountability.
- Coordinate servicing, repairs, maintenance, and procurement with vendors and service providers.
- Ensure office supplies are adequately stocked and managed.
G. General Administrative Support
- Provide administrative support for audits, accreditation exercises, and organisational projects.
- Support onboarding logistics for new staff, where required.
- Undertake other duties and projects assigned by the Head or management in support of programme and organisational needs.
Job specification
- Minimum A Level.
- At least 2 years of relevant experience.
- Must be highly proficient in Microsoft Office (MS Word, Excel and PowerPoint).
- Able to multi-task and work independently.
- Possess good organizational, communication and written skills.
- Team player with good interpersonal skills.
- Applicants who have prior work experience in the Social Services sector and Mental Health field will have an added advantage.
