Overview
We are looking for a proactive and detail-oriented intern to support one of our multi-party strategic programs. This role is a blend of high-level stakeholder management, event operations, and digital content coordination. You will play a key role in executing our mid-term review and launching our digital presence.
Key Responsibilities
1. Event & Program Coordination
- Assist in the end-to-end planning and execution of a review meeting for Principal Investigators (PIs), scientists, students and Steering Committee members (50+ pax).
- Source and liaise with internal and external parties (venue, catering, and AV) to ensure seamless event delivery.
- Manage complex calendars across multiple stakeholders to finalize meeting timelines.
2. Stakeholder Engagement & Documentation
- Act as a point of contact for research teams, tracking inputs and ensuring all program updates are submitted on time.
- Prepare professional meeting materials, draft comprehensive minutes, and maintain an organized digital filing system for all program documentation.
3. Digital Content & Website Development
- Collect and consolidate content (e.g., project descriptions, PI profiles) from multiple stakeholders.
- Work directly with external web developers to support the development of a programme website
- Ensure content completeness, clarity, and consistency Finalize web copy and layout based on feedback from PIs and committee members.
4. General Administrative & Ad-Hoc Support
- Assist with ad-hoc administrative duties
- Help design or format slide decks, posters, or communication materials
- Provide front-of-house assistance during the event, managing registration and attendee queries.
- Conduct ad-hoc research for special projects or vendor comparisons as requested
Requirements
- Good written and verbal communication skills.
- Strong organisational and time management skills, with the ability to prioritise multiple tasks and meet competing deadlines.
- Good analytical and problem-solving skills.
- Proficient in Microsoft Office (Word, Excel, PPT).
