Programme & Administrative Assistant

Seeking a dedicated and hands-on Senior Assistant Executive to support training operations and programme delivery within a structured and professional environment.

• Location: Old Choa Chu Kang Road (West Region)
• Work Timing: Mon-Thu: 8.30am-6.00pm | Fri: 8.30am-5.30pm
• Salary: $2,580 - $4000

Job Responsibilities

You will support daily operations and programme coordination, including:

• Communicating course placement details to participants via digital platforms

• Uploading and distributing course materials promptly

• Preparing course certificates using LetterSG

• Coordinating visitor entry/exit procedures, including security clearance and parking arrangements

• Setting up training venues, including laptops and AV equipment configuration

• Managing logistical arrangements and packing of training collaterals

• Coordinating catering and meal arrangements

• Raising purchase orders and procuring routine services under existing contracts

• Monitoring and tracking supplies to ensure operational readiness

• Performing basic troubleshooting of equipment and facilities

• Supporting ad-hoc programme delivery and operational needs

• Assisting with basic design and publicity work where required

Requirements

• Diploma qualification
• 1-3 years of experience in training administration, programme coordination, events operations, or administrative support
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Comfortable with hands-on operational setup (e.g., AV equipment, venue preparation)
• Strong communication and coordination skills
• Detail-oriented and able to manage multiple tasks effectively
• Experience in procurement/PO processing is an advantage
• Basic design skills (e.g., Canva) will be a bonus

Who We're Looking For

• Organized, proactive, and adaptable

• Comfortable working in a structured environment

• Willing to support both administrative and operational tasks

• Able to work independently and as part of a team

  Interested candidates, kindly email your resume to: [Confidential Information]

  We regret to inform that only shortlisted candidates will be notified.