Program and Accounts Administrator (Part-Time)

Job Scope:

• Monthly: Inspection of set of accounts for Malaysia and Singapore Entity via Xero (3rd party accountant)
• Weekly: Cashflow monitoring using Google Sheets/Excel
• Ad-hoc: Tax/CPF/Government Documents submission
• Program adminstration duties (e.g. timetable planning, attendance taking, course survey analysis)
• Documentation of AP/AR activities (e.g. receipts and invoicing) and program (e.g. attendance records) related files
• Office administration (e.g. inventory management and ocassional postal mailing)
• Liaise with vendors (for pricing and venue booking) and instructors (for availability)
• Customer support enquiries via phone or text

Requirements:

• Able to work on 2 weekday evenings a week and some Saturday and Sunday class for attendance taking (off in lieu given)
• Experience in accounts & admin work required
• Experience in education sector preferred
• Able to work independently and responsibly
• Can do and collaborative mindset for problem solving
• Staying near North or North East area (Office in Woodlands and key university client in Punggol)
• Familiar with Xero/Google Sheets/Gemini
• Already using AI tools for writing and editing and willing to pick up AI automation tools (e.g. Zapier and n8n)

Benefits

• Flexible work days (3 days a week 2 days in office and 1 day WFH)
• $250 WFH budget (one-time, after probation)
• Insurance and Medical subsidy
• Annual $500 Mental Health Subsidy for Therapy and Coaching (or Dental)
• Annual $1500 learning and self-development subsidy
• Quarterly Team Day offsite retreat
• Free UX Design Course (2-Day Intensive) and any short courses by CuriousCore
• Work in a vibrant co-working space with stocked pantry near Causeway Point
• 8 days paid annual leave
• 2 days paid self-care leave a year
• Discretionary 13th month annual bonus
• A company work laptop will also be provided for your use
• Travel opportunities to Kuala Lumpur and Johor Bahru for client engagement and trade events