Procurement Officer - Marine Electronics Equipment

JOB SUMMARY

A member of the procurement team to support the overall procurement function of the company, including vendor management, purchase order processing and coordination with internal stakeholders. The role also requires hands-on interactions and close collaborations with warehouse team and logistics team to support end-to-end supply chain processes.

DUTIES/RESPONSIBILITIES/ACCOUNTABILITIES

. Retrieve item datasheet quoted by vendors for part number creation by the manager/superior.

. Communicate with vendors including but not limited to Distributors for PO submission, shipping instructions, delivery confirmation, invoicing, and other trade procurement related matters.

. Create or update vendor details in the ERP (NetSuite) upon approval by the manager/superior.

. Create and monitor purchase requisitions/purchase orders. Ensure accuracy of purchasing details.

. Follow up with vendors on PO acknowledgment and update accordingly.

. Expedite outstanding orders with vendors and update delivery status in the ERP (NetSuite) to ensure project schedules are met.

. Support monthly stock count activities for inventory accuracy in coordination with the warehouse team and logistics team.

. Verify invoices for accuracy in amounts, payment terms/milestone payments before processing.

. Check and confirm the details of the vendor's sales note against PO issued by company, escalate discrepancies, if any, to the manager/superior before forwarding to the requestor within 5 working days.

. Develop and manage effective working relationships with suppliers and vendors to support procurement activities.

. Collaborate with warehouse team and logistics teams to support cross-functional supply chain activities and ensure end-to-end process visibility.

. Perform other ad-hoc duties and responsibilities as assigned by the procurement manager/superior.

KNOWLEDGE/SKILL REQUIREMENTS

. Working knowledge of ERP system (Oracle NetSuite preferred).

. Proficiency in Microsoft Office (especially Excel).

. Effective communication skills with internal and external stakeholders.

. Ability to work independently with good time management.

. Basic understanding of supply chain processes (procurement, warehouse, logistics) preferred.

. Flexibility and adaptability for collaboration across supply chain functions.

EDUCATION/EXPERIENCE REQUIREMENTS

. Minimum ITE Certificate with relevant experience Diploma in Supply Chain Management, Business, or Logistics preferred.

. At least 2 years of procurement experience.

. Exposure to supply chain, logistics, or warehouse operations is an advantage.

Working hours:

Mon to Fri, 9am to 6pm or 8am to 5pm