PROCUREMENT MANAGER

Job Summary

Join our team as a Sales/Procurement Executive to manage procurement and sales support activities, ensuring timely purchasing, vendor management, and customer order fulfilment to support business operations effectively.

Responsibilities

Manage end-to-end procurement activities including sourcing, negotiation, and purchasing to meet operational needs

Evaluate local and overseas suppliers products to ensure compliance with specifications and company quality standards

Identify and establish partnerships with reliable vendors and suppliers to secure competitive pricing and quality materials

Implement inventory control measures to reduce stockouts and prevent overstock situations

Conduct regular inventory audits to verify stock accuracy and maintain healthy inventory levels

Prepare detailed reports on procurement activities, costs, and supplier performance for management review

Drive process improvements to enhance procurement efficiency and effectiveness

Ensure all procurement activities comply with company policies, ethical standards, and relevant regulations

Maintain accurate procurement records and documentation for audit and tracking purposes

Monitor purchase order status with suppliers to ensure timely delivery and communicate updates to internal teams

Maintain and develop positive vendor relationships to support ongoing supply chain needs

Inspect received products for accuracy and quality, and provide feedback to suppliers on any issues

Monitor inventory aging and coordinate with warehouse and production teams for product replenishment

Support sales team by preparing quotations and raising sales orders and invoices

Coordinate shipments by liaising with shipping companies to obtain competitive quotes and ensure smooth delivery

Handle customer inquiries via email and phone, providing timely and accurate responses

Prepare required documents and labels to meet customer requirements for export and local orders

Maintain proper filing and documentation of sales and procurement records

Perform ad hoc assignments as required to support team and company objectives

Required competencies and certifications

Competent in MS Office applications to prepare reports and communications

Preferred competencies and qualifications

Familiarity with Quickbooks software to support procurement and sales operations

Strong communication and interpersonal skills to collaborate with vendors, customers, and internal teams

Detail-oriented with the ability to manage multiple tasks and meet tight deadlines

Demonstrates initiative and ability to work independently and collaboratively within a team

Other Information

Immediate starter preferred entry-level applicants are welcome

Work schedule: Monday to Friday, 5-day work week