Key Responsibilities
- Responsible for supporting the procurement of goods and services for E M Group.
- Able to work independently with respective stakeholders, adhere and meet required timeline.
Managing supplier tender processes:
- Requirement Gathering-Understand purchase requirement, contractual requirement, legislative guidelines and requirements to prepare ITQ/ITT documents;
- Ready ITT/ITQEnsure integrity of ITT/ITQ documents, supporting documents to the procurement process and procurement workflow;
- Clarification/Corrigendum/Briefing/Site Visit-Prompt follow ups/through;
- Evaluation-Systematic/logical analysis and document management.
- Award-Meticulous in Pre and Post award administration;
- Vendor Management;
- Issuance of PO, manage invoice and contract, track budget and orders;
- Upkeep Contract/ITT/ITQ database.
- Provide guidance to purchase requestors on the procurement process and ensure Procurement compliance.
- Support the development and implementation of procurement guidelines and processes.
- Collaborate with other functions as required, ie Legal, Finance, Engineering & Operations, Human Resources.
- Support any ad-hoc tasks as assigned by Superior, not limited to the duties / responsibilities as described above and which may be subject to changes as needed to support the business requirements.
Requirements
- Degree holder with at least 3 years of relevant experience
- Positive and willing to learn.
- Good people management and organisational skills.
- Understand legal and contractual requirement and implication.
- Resourceful, proactive and task oriented.
- Able to multi-task and meet deadlines.
- Good Team Player, responsible and conscientious.
- Good verbal and written communication skills
- Proficient in the use of MS Word, MS Excel Microsoft Teams and MS PowerPoint. Knowledge on use of Smartsheet, Power BI and Adobe Forms
- Proficient in the use of TenderBoard and 365 Business Central ERP system will be an advantage.
