Procurement & Logistics Specialist

Job summary: We are seeking a versatile Procurement & Logistics Specialist to oversee purchasing, supplier management and logistics in a fast-paced, high-mix low-volume SME manufacturing environment. The ideal candidate can combine cost-effective, strategic sourcing with day-to-day procurement operations, while ensuring cost efficiency, compliance, and smooth business support within project deadlines.

What you'll be doing:

Procurement

• Manage day-to-day procurement activities, from purchase requisitions through purchase orders and delivery follow-up

• Source, evaluate, and negotiate with suppliers of different countries to secure competitive pricing and reliable service.

• Use ERP systems to manage and proceed with procurement workflows

• Maintain strong vendor relationships and resolve delivery or quality issues quickly

• Track and analyse spending to identify cost-saving opportunities

• Identify and manage risks in procurement and logistics (e.g., supplier reliability, geopolitical issues, customs delays)

• Build and maintain an Approved Vendor List with performance scorecards

• Streamline procurement workflows for efficiency and transparency

• Read and process engineering drawings to purchase suitable materials, parts or services for projects.

• Discuss and recommend suitable suppliers for new materials, parts or services to Head, Operations.

• Support ad-hoc purchasing requests and urgent operational requirements

Logistics

• Prepare import/export documentation

• Assist in customs clearance if applicable

• Liaise with freight forwarders and local authorities to ensure compliance and smooth processing

• Collaborate with the production team on smooth delivery of products to customers and company branches

• Work with local and overseas suppliers to ensure smooth delivery of items to the company

Business Support

• Liaise with Head, Finance & HR for cash-on-delivery (COD) transactions

• Maintain organised record keeping and filing system of various order sheets (e.g. purchase orders, job orders etc)

• Work with Head, Business Solutions and the Project Management Office on fulfilling project RFQ

• ⁠Source and gather information on component technical specifications and catalogue for project delivery

• Participate in weekly Production Meetings

• Ad-hoc duties as assigned

What we are looking for:

• Diploma and above qualifications

• Candidates with at least 2 years experience in procurement, shipping, and/or administration

• Experience in manufacturing operations is an added advantage

• Experience with ERP systems (e.g. SAP, Microsoft Dynamic 365) is a plus

Skills

• Good command of English.

• Familiarity with engineering drawings is an added advantage.

• Proficient in MS Office (e.g. Microsoft Excel, Microsoft Word).

• Attention to detail with a high degree of accuracy.

• Excellent communication and interpersonal skills, with the ability to interact with internal and external stakeholders.

• Strong negotiation and vendor management skills.

• Ability to work with tight deadlines and adapt to changing priorities.

• Ability to manage and organise paperwork.

• A team player with a positive attitude and willingness to learn.

• Able to work large amounts of data and numbers.

• Chinese language abilities is an added advantage.

We regret to inform only shortlisted candidates will be notified.