Procurement Executive

Job Responsibilities

General Purchasing

· Work closely with internal stakeholders to understand their requirements, review specifications and formulate procurement approaches/ strategies appropriate for the purchases· Source, negotiate and process purchase orders for all approved purchase requisitions.

· Follow-up on PO closure, including delivery of product and services, and invoice processing.

· Maintaining proper documentation and audit trails for all procurement activities related documents and decisions.

· Analyse spend and procurement data to identify gaps, and contribute to improvements in processes, workflows, and system utilization to enhance efficiency and consistency

Evaluation and Tender Process Administration

· Work closely with internal stakeholders to develop requirement specifications, evaluation criteria, and project timeline to ensure that tenders are launched and completed in timely, effective and compliant manner

· Assist in the preparation of tender documentations

· Facilitate site briefings, tender clarifications, tender interviews and tender evaluations

· Consolidate proposal submission, and perform price analysis and compliance checks

· Consolidate tender evaluation scoring, analyze evaluation outcome

· Prepare Letter of Award, etc

Others

· Assist in the preparation of reports and statistics as required

· Actively review internal stakeholders feedback, address issues and seek continuous improvement

· Support internal and external audits to ensure compliance

· Perform other duties as assigned

Job Specifications

· Degree holder with minimum 3 years of relevant experience in procurement, purchasing, or tender management. Diploma holder with minimum 5 years of relevant experience may be considered.

· Proficient in managing end-to-end procurement processes with a good understanding of governance and ensuring compliance with hospital policies and regulatory requirements.

· Detail-oriented, organized, and methodical.

· Strong stakeholder management and communication skills, and is adaptable to change.

· Able to manage a huge volume of projects and/ or vendors simultaneously.

· Proficient in Microsoft Office applications.

· Experience in the healthcare sector and project buying will be an added advantage.