Procurement Executive (Shipmanagement)

Key Responsibilities

• Source, evaluate and procure vessel spare parts, stores, lubricants and services in a timely and cost-effective manner.
• Evaluate quotations, negotiate pricing and maintain good relationships with approved vendors.
• Ensure all purchases meet the required technical specifications, quality standards and company procedures.
• Raise and process purchase orders in accordance with budgetary controls and approval requirements.
• Liaise closely with Technical Superintendents, vessel personnel and internal stakeholders to confirm procurement requirements.
• Support procurement planning for dry dockings, repairs and routine vessel maintenance.
• Coordinate with suppliers, freight forwarders and port agents to arrange timely delivery to vessels.
• Track shipments, resolve delivery issues and manage documentation for customs and port clearance.
• Monitor vessel inventory levels to prevent shortages and unnecessary overstocking.
• Monitor procurement expenditure and obtain the necessary approvals for costs exceeding the approved budget.
• Maintain accurate procurement records and prepare monthly reports.
• Perform other procurement-related duties assigned by management.

Requirements

• Diploma or Degree in Supply Chain Management, Maritime Studies, Engineering, Business or a related discipline.
• Relevant purchasing or procurement experience, preferably within the maritime or shipping industry.
• Familiarity with vessel spare parts, stores and marine procurement processes would be advantageous.
• Strong negotiation, coordination and vendor-management skills.
• Able to manage multiple orders and work within tight operational deadlines.
• Detail-oriented with good communication and problem-solving abilities.
• Proficient in Microsoft Office and procurement or ERP systems.