Procurement Executive (Ship Management)

1. AUTHORITY

. In charge of the operational procurement process for ship's requirements.

2. GENERAL RESPONSIBILITY / TASK DESCRIPTION

. Negotiate / communicate with suppliers specifying quality, quantity, and delivery schedules

. Schedule, arrange, and follow-up on logistics to ensure cost effective and timely delivery of

items on board

. Monitor schedules of the assigned group of vessels to optimize deliveries on board

. Proactively participate in department meetings and other activities

. Assist the Technical Team with follow-up on Service POs, Agency POs and Class POs, including tracking invoices and update reports.

3. EXECUTION

. Processing ship's requisitions via the defined in Company Procurement procedures

. Evaluate bids and make recommendations based on commercial and technical factors

. Create and send purchase orders after approval

. Prepare items for shipment, arrange for transportation of product and coordinate shipments of supplies to ships

. Update good receipt for each order

. Processing of invoices belonging to the orders she/he has created and/or are related to her/his group of vessels

. Liaise between suppliers, relevant internal departments and vessels

. Other tasks as delegated by the Procurement Manager & Procurement Team Lead& Technical Fleet Manager

. Interacts with ships to identify and meet requirements / problem resolution and to accommodate short lead-time orders

. Request and process vessel feedback on quality and timing of deliveries of goods and services

. Provide information to the Procurement Manager on various monthly / weekly reports as

relevant

. Coordinate with appointed freight forwarder and monitor stock list at regular intervals

. Ensure that Procurement policies and standard procedures are adhered to at all times

4. REPORTING LINE (FUNCTION REPORTS TO)

. The Procurement Executive reports to the Procurement Manager, Procurement Team Lead & Technical Fleet Manager

5. Requirements:

. Degree, Diploma or equivalent education with at least 2 years experience in Maritime industry

. Mature, meticulous, proactive, resourceful & hands-on

. Strong communication & negotiation skill - Good spoken English required

. Ability to prioritize workload & meet deadlines

. Good IT skill - Procurment operating system skill

. Good team player and able to work well under pressure in a fas-paced environment

Please state your current/last drawn & expected salary in CV

We regret that only shortlisted candidates will be notified