Procurement Executive

Core Responsibilities

1. Procurement Execution & Compliance

• Lifecycle Management: Oversee the full PR-to-PO cycle within digital ERP systems.

• Strategic Sourcing: Source and evaluate suppliers, ensuring a minimum of three competitive quotes for every request to maintain transparency and cost-control.

• Negotiation: Secure optimal commercial terms (pricing, lead times, and payment conditions), with a focus on high-priority or urgent vessel requirements.

• Documentation: Prepare quotation summaries for management approval and generate high-accuracy Purchase Orders.

2. Supplier & Relationship Management

• Onboarding: Identify and vet new suppliers in collaboration with administrative teams.

• Vendor Relations: Maintain strong partnerships with key vendors to ensure long-term reliability and quality of service.

• Strategic Initiatives: Drive cost savings through participation in formal tender processes and bulk-purchase programs.

3. Logistics & Financial Integration

• Global Coordination: Partner with Logistics to ensure the seamless shipment of spare parts to vessels across international waters.

• Discrepancy Resolution: Audit Delivery Orders and Service Reports against invoices collaborate with the Finance department to resolve any billing variances.

• Administrative Oversight: Manage prepayment requests via shared drives (OneDrive) and ensure the timely closure of all system records.

4. Safety & Continuous Improvement

• Safety Culture: Recognize the link between procurement quality and operational safety, advocating for high standards in all purchasing decisions.
• Process Evolution: Support department heads on ad-hoc projects and initiatives designed to streamline procurement workflows.

Qualifications, Skills and Experiences

• Diploma, Dip in Supply Chain Management is preferred
• Proven experience (typically 3+ years) in a purchasing or procurement executive role, preferably within the shipping, maritime, or a related industrial sector.
• Strong experience in negotiating with suppliers and managing vendor relationships.
• Proficiency with ERP procurement modules (e.g., SmartPal, Oracle) and Microsoft Office Suite.
• Highly organized, detail-oriented, and able to prioritize tasks in a fast-paced environment.
• A proactive problem-solver with a focus on efficiency and cost-saving.

Chan Chee Meng
EA 07C3069/R1110620