Procurement Executive

Company Overview

JPN INDUSTRIAL TRADING PTE LTD

Job Summary

Perform full-spectrum procurement activities to support project needs, including sourcing, negotiating, and managing purchase orders for machinery spare parts and materials from local and overseas suppliers.

Responsibilities

• Execute procurement processes by generating, validating, and maintaining purchase orders aligned with project requirements
• Review, compare, analyze, and approve products and services for purchase to ensure quality and cost-effectiveness
• Source and onboard potential suppliers following correct procedures and documentation standards
• Maintain up-to-date supplier contracts and organize all related records accurately
• Negotiate prices and terms with local and overseas suppliers for machinery spare parts and materials to secure favorable deals
• Manage daily email communications promptly and professionally to support procurement operations
• Liaise with overseas suppliers and clients on purchase-related matters and monitor shipment status to ensure timely delivery
• Prepare and issue tax invoices, quotations, and purchase orders accurately and on time
• Update purchase orders in the purchasing system and oversee stock control to support project material delivery requirements
• Build and maintain strong working relationships with key suppliers to manage delivery schedules and product quality
• Plan, issue, and follow up on purchase orders and shipment schedules to meet daily operational purchasing need

Preferred competencies and qualifications

• Experience in purchasing, particularly in machinery parts or related fields
• Ability to learn quickly, stay organized, and manage multiple tasks to meet deadlines effectively
• Strong interpersonal skills to communicate and collaborate with suppliers and internal teams
• Knowledge of sourcing spare parts is an advantage