Procurement Executive

About Hao Ren Hao Shi:
Hao Ren Hao Shi is a registered charity with Institute of Public Character (IPC) status. Our mission is to support low-income families by providing provisions and cultivate a spirit of compassion and volunteerism among our youth, families and communities.

Job Summary:

The Procurement and Operations Executive plays a key role in ensuring the timely and cost-effective purchase of groceries and essential items for distribution. This role involves working closely with suppliers, managing inventory levels, and ensuring compliance with budget and donation guidelines.

Responsibilities:

• Source and purchase groceries and household essentials in accordance with monthly distribution plans.

• Liaise with suppliers to negotiate pricing, terms, and delivery schedules.

• Maintain good relationships with existing suppliers and identify new sourcing opportunities.

• Work with warehouse team to align procurement with inventory levels and distribution timeline

• Maintain up-to-date records of purchases, supplier contracts, and cost comparisons.

• Plan/Prepare items list for distribution event.

• Monitor and update inventory, avoid shortages or overstocking for warehouse and happy marts.

• Support donation-in-kind (DIK) management, including tracking, sorting and integrating donated items into distribution plans.

• Any other duties assigned by the Head of Operations

Requirement:

• Minimum Diploma in Business Administration/Supply Chain Management.

• 2 - 3 years of relevant work experience in procurement and supply Chain.

• Process class 3 driving licence

• Strong interpersonal skills and communication skills (oral and written).

• Strong negotiation skills.

• Passion for community service and social impact.

• Ability to work independently and as part of a diverse team.

• Proficient in Microsoft Office Tools.