KEY JOB PURPOSE
The Procurement Executive/ Assistant is responsible for ensuring the smooth and cost-effective procurement of materials, equipment, and services required to support research, process development, and operations. The role supports the research and process engineering teams by sourcing high-quality materials (including chemicals, substrates, and coating-related supplies), managing suppliers, and ensuring timely delivery to enable uninterrupted solar cell fabrication and experimental activities.
Job Responsibilities:
- Sourcing for relevant and reliable suppliers.
- Liaison with suppliers for pricing, availability of stocks, delivery date and other inquiries.
- Request quotations from suppliers and to negotiate pricing, timeliness and payment terms.
- Ensure a good selection of supplies and suppliers.
- To constantly evaluate supplier performance.
- Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
- Manage good relationships with key suppliers to maintain quality of goods, timely delivery and compliance to terms of contracts.
- Review material plan and work with project managers, QS and suppliers to support site team.
- Ensure proper purchasing procedures are in place to facilitate efficient ordering and delivery.
- Raise and create purchase requisitions for procurement of goods and services.
- Create Purchase Orders (PO), track PO closure and review open POs.
- Oversee prompt issuance of POs to suppliers.
- Maintain records of goods received and ordered.
- Documentation of supplier information, shipment to site matters, update the resource database and compilation of Purchase Orders, Delivery Orders and Tax Invoices.
- Monitor and prepare purchasing related reports.
- Review supplies received by doing quality check assurances to ensure no defects.
- Ensure that purchasing process is effectively implemented and maintained.
- Maintain and ensure proper filing of purchasing documents.
- Maintain inventory/stock levels.
- Monitor goods in and goods out of inventory.
- Handle all other purchasing administrative works.
Job Requirements
- Candidate must possess at least a Secondary School/Professional Certificate/NITEC, Diploma, Advanced/Higher/Graduate Diploma/Degree, any field.
- At least 1 year(s) of working experience in the related field is required for this position.
- Preferably Junior Executives specializing in Purchasing/Inventory/Material /Administrative Support or equivalent.
- Good communication skills and able to communicate with suppliers and internal department well.
- Excellent negotiation skills for best material/equipment/service pricing and payment terms from suppliers.
- Be driven, responsible, organized, independent and able to handle stress well.
- Able to learn fast, think fast and multi task.
ABRIDGED VERSION OF JOB DESCRIPTION AND REQUIREMENTS
We are looking for a focused and highly motivated individual to contribute to a dynamic and growing team. This team focuses on the fabrication of next-generation photovoltaic technology in our flagship project. We regret that only shortlisted candidates will be notified.
