Procurement cum Accounts Assistant

Job Summary

The Procurement cum Accounts Assistant supports daily procurement operations, basic accounting functions, and provides ad-hoc payroll assistance to ensure smooth project execution, accurate financial records, and timely staff payments. The role works closely with project teams, suppliers, and management in a fast-paced construction environment.

Key Responsibilities

Procurement Duties

• Source, compare, and procure materials, tools, and services required for construction projects.

• Prepare and issue Purchase Requisitions (PRs) and Purchase Orders (POs).

• Liaise with suppliers on pricing, delivery schedules, and payment terms.

• Track delivery status and follow up on outstanding orders.

• Ensure all purchases comply with company policies and approved budgets.

• Maintain proper procurement records, supplier quotations, and PO files.

• Assist in evaluating and maintaining an approved supplier list.

Accounts & Finance Support

• Verify supplier invoices against POs and delivery orders.

• Assist in preparing payment vouchers and submission for approval.

• Record invoices, payments, and expenses accurately in accounting records.

• Support month-end closing by organizing accounts-related documents.

• Assist with reconciliation of supplier statements.

• Maintain proper filing of financial and procurement documents for audit purposes.

Payroll Support (Ad-hoc)

• Assist in payroll preparation from time to time, including checking attendance records, overtime claims, and allowances.

• Support verification of payroll-related documents for local and foreign workers.

• Assist with CPF, levy, and payroll-related documentation when required.

• Coordinate with HR/management to ensure timely payroll processing.

Administrative & Coordination Support

• Coordinate with project/site teams on material requirements and usage.

• Assist HR or management with ad-hoc administrative duties when required.

• Support internal and external audits by preparing relevant documentation.

Requirements

• Minimum Diploma in Accounting, Business Administration, Procurement, or related field.

• At least 2-3 years of relevant experience, preferably in the construction industry.

• Basic knowledge of procurement processes, accounting, and payroll fundamentals.

• Proficient in Microsoft Excel, Word, and basic accounting or payroll systems.

• Good organizational skills with strong attention to detail.

• Ability to multitask and work independently in an SME environment.

• Strong communication and coordination skills.